Dear Job Seekers,
MME Introduce, excellent job opportunity for your bright career. Find below the details and revert back if you are from same industry and taking care of similar job responsibility. Only Serious job seekers need to share their application.
Designation: – Office Administrator
Industry: Medical/Hospital/Healthcare
Location: Mumbai (Bandra)
Working days- 5 days
Working Timings: 9:00 a.m.-6:30 p.m.
NOTE: HIGHLY FLUENT CANDIDATE IN ENGLISH SPEAKING AND WRITING ONLY NEED TO APPLY FRO THIS POSITION
General Job Description
- Providing effective, proactive and efficient administrative and operational assistance to team on an on-going basis.
- Coordinating the day to day procurement tasks and providing management information & reporting as required.
- Managing Appointments, Schedules, Business Travel, Meetings. Take Calls; Support Singapore Call Center and Medical Team.
- Managing the Administration Tasks of the Day to Day Office work related and unrelated to case management.
Responsibilities
- To support the quality and efficiency of the work of the office and its team and provide admin help and support where needed.
- Responsible for maintenance of office equipment (copier, fax, shredder, etc.) and operating the repair/support services when necessary.
- Manage all Filing Duties.
- Ensure timely execution of admin tasks.
- Support in all Procurement duties.
- Support India Operations Manager in all projects
Office Organization
- Greeting visitors, answer the incoming telephone calls and taking notes & action.
- Organize and maintain diaries, including travel arrangements, staff meetings and other events.
- Make sure all interactions are documented, managed and saved.
- Handle all relevant mail correspondence, archive and office supply activities in a timely manner as per the company’s SOP and service level act.
- Supervise ordering of supplies, stationery, equipment, furniture and fittings.
- Arrange meetings, booking meeting rooms, drivers, travels etc…
- Manage Post & Couriers.
Security, Health and Safety
- Support compliance with legislation relating to security, information security, and safety.
- Ensure that premises and staff insurance are maintained.
Management of Premises
- Ensure adequate cleaning, maintenance, safety, fire prevention and general security for the premises.
- Provide staff training in necessary areas of maintenance, safety, fire prevention and general security of the premises.
- Work with the building manager to arrange the repair, replacement, and decoration to maintain good order of the premises and fixtures.
IT and Telecom Services
- Liaise with suppliers of IT and telecoms to ensure smooth running of the service.
- Trouble shoot with assistance from support services.
- Coordinate needs with Operations Manager, Global IT & IS Manager.
Other
- Manage the office according to aims and objectives agreed with the Global & Local Management and approved by them.
Skills required
- Highly fluent in Hindi & English – both spoken & written.
- Excellent interpersonal and organizational skills.
- Time management ability.
- Initiative and keenness to learn.
- Ability to work under pressure and plan strategically while coping with day-to-day problems.
- Sound computer skills using MS Office Suite and Web based systems.
- Service oriented.
- Responsible and stable.
- Hard working.
Team Working
- To display a high standard of teamwork, assisting where other staff are absent or when the workload is particularly high.
- To motivate other members of the team.
Confidentiality
- To maintain patient confidentiality at all times.
- To maintain commercial confidentiality at all times.
NOTE: We are not having any registration charges Or service fee from job seekers but don’t entertain unwanted job seekers who are not serious for their job change. Expecting genuine application to avoid fraud & Fake candidates.
If Interested please revert back with your updated cv and photograph at [email protected] or for more details you can contact us at 9871008190
Best Regards
Ms. Anamika
MM Enterprises