Excellent Opportunity in a leading Transportation Company for Sr. Accountant Position – Morogoro Tanzania Location..

Job Description

Designation : Sr. Accountant

Exp : 8+ yrs

Locations – Morogoro Tanzania

Gender: Male

Job Type: Full time 5 days

Working Hours: 9 Hour shift

Major Duties 

The Employee duties shall be as follows: –

1. CASH

(a) Handle all cash receipts from customers

(b) Plan, handle and arrange all cash disbursements against approved payments

(c) Maintenance of imprest cash and making arrangements for replenishment

(d) Preparation of daily cash statement as part of management reporting

(e) Withdrawal of cash from bank; Sister Companies for salary / wages disbursement.

(f) Arranging periodic verification of cash under the direction of FC.

2 BANK

(a) Verification of all bank balances and charges and its accuracy, interest charges by the bank on loans and receipts of cheques from the customers and arrange to deposit with the bank.

(b) Ascertaining the daily balances as per the bank and arranging the bank statements for reconciliation

(c) Liaison with the bank for information, accounting discrepancies and for other services

(d) Safe custody of cheque books and arranging replenishments.

(e) Weekly bank reconciliation& reporting.

(f) Collection, verification and submission of bank documents as and when required.

3 SALES

(a) Verification of invoices, to confirm with the quantity as per order confirmation, prices as per the approved pricelist and order confirmation, credit authorization by the management and checking arithmetical accuracy before authorization by the Financial Controller.

(b) Ensuring all sales revenues are entered in the sales book and banked on a daily basis.

4 COLLECTION FROM CUSTOMERS:

(a) Effective collection from customers, the full amount due and timely,

(b) Periodical reconciliation of accounts with customers and resolution of any pending issues,

(b) Periodical visit to customers’ office for collection, reconciliation and others.

5. ACCOUNTS

(a) Ensuring vouchers pertaining to Dar es Salaam office, and Group Companies are received and properly authorized entry.

(b) Pre-audit of expense vouchers and controlling expenses before payment disbursement.

(c) Ensuring that all the sales invoices are received for entry into the accounts.

(d) Ensuring that all goods receipt notes are received against which the material has been received and taken into stock.

(e) Ensuring that all the purchase bills are received, properly verified with the GRNs and the purchase orders before entry into the accounting system.

(f) Data entries of VAT, input from purchase invoices and all the transactions Viz, cash receipts and payments, bank receipts and payments, purchases, sales invoices, J’Vs etc. in Tally accounting packages on daily basis.

(g) Ensuring accurate data entry of all the transactions.

(h) Preparation of profit & Loss, balance sheet cash flow statements for audit.

(i) Periodic reconciliation of books of accounts, cash book sundry debtors and creditors.

(j) Periodic preparation of financial statements AMD Management Information System Reports as required by management.

6. STOCK RECORDS

(a) Daily updating of stock records.

(b) Daily updating of VAT output account

(c) Monthly preparation of consolidated stock report for valuation

(d) Monthly preparation of sales analysis for reporting to the management

(e) Preparation of daily report on stocks at all the locations

(f) Follow-up of goods sent for stitching and items sent out for repair

(g) Take charge of fuel / Diesel consumption and stock documentation for TRA.

7. COSTING

(a) Update costing sheets from the company’s computerized costing system

(b) Check the accuracy of the costing inputs against statistics, stock records etc.

8. EXPORT / IMPORT SHIPPING DOCUMENTS

(a) In liaison with the Purchasing or Operations department check the accuracy for all documents to ensure that they meet Tanzania Revenue Authority requirements.

(b) Verification of clearing and forwarding agents bills and payments.

9. SPECIFIC

(a) Diesel Stock – Close monitoring of daily stock, timely purchase arrangements for new loads

(b) Insurance renewals follow up and monthly declarations to insurance companies as well as follow up of outstanding insurance premiums and claims outstanding.

(c) Implementing and monitoring control on all company vehicles fuel consumption and spare parts and repairs and maintenance costs with log book verifications

(d) Control on usage of allocated limits to senior staff for fuel and electricity

(e) Control on staff advance and loan and its monthly recovery

(f) Control, periodical review and reporting to Financial Controller on bank guarantees expiry

(g) Control on tender deposits and its refunds if any

(h) Control on advance payments to suppliers and reminders to purchasing department regarding pending receipts of invoices with materials.

10 M.I.S FINALISATION OF ACCOUNTS

(a) Assist and support the Financial Controller in preparing monthly, quarterly and yearly management accounts and finalization of accounts for statutory audit and tax audits.

(b) Breakdown analysis of fund flow statements, cash flow statements, ratio analysis, profit volume ratio, cash budget, variance analysis, marginal costing, differential costing.

(c) Preparation of debtors and creditors list aged on daily, weekly and monthly basis and as when required.

11. PURCHASING

(a) Purchasing on behalf of the Group of Companies and ensuring that items are purchased at economic cost to the companies and timely and from the approved suppliers within the credit limit.

12. OFFICE ADMINISTRATION &OTHER

(a) Reconciliation of Accounts: Proper reconciliation of all the accounts including those related to payroll and C& F Agents. Reporting to Financial Controller the status of reconciliation. Providing account statement to the Financial Controller / Managing Director as and when required.

(b) Management Report: Preparation of monthly profit and loss account and balance sheet as part of management reporting and submitting to Financial Controller for analysis and review as per deadline. 

(c) Budget Preparation – Preparation of actual vs budget of company cash flow and expenditure and variance analysis

(d) Debtors / Creditors – Preparation of weekly report on aged debtors and creditors as a part of management reporting.

(e) Payment to Creditors; Preparation of detailed schedule for payment on weekly basis for the review of the management and authorization.

(f) Payroll –

1. Checking of the mid – month advances and end of month payroll to staff
2. Distribution of salaries to the executive staff

III. Monthly variance report in payroll and headcount reconciliation

(g) Intercompany Reconciliation – Monthly reconciliation of Group Company accounts.

(h) Information to the Management – Interacting with the financial controller and other heads of department and the managing director and providing information as required.

(i) Imprest Cash – Arranging replenishment of imprest cash to Morogoro and Dar Es Salaam office when required.

(j) Statutory Payments – Ensuring payment of all the statuary payments in time to avoid penalties. Checking the VAT inputs/outputs ledger to ensure the posting is up to date.

(k) Records – Proper upkeep of files and records / vouchers / files

(l) Supervision of staff – supervision of staff of the department and reporting to the human resource manager on personal matters.

(m) Closing of Accounts and Preparation of final accounts

(n) Attending Auditors – Assisting the financial controller in providing explanation of queries

 If Interested please  share resume to mmehrconsultancy@yahoo.com

Regards

Shaila